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Human Resources: Office Manager

London, United Kingdom

Global-e is the world’s leading platform for enabling and accelerating global, direct-to-consumer cross-border eCommerce. Through our comprehensive end-to-end solutions, we enable retailers and brands to achieve significant global online growth. Founded in 2013 and operating from several offices worldwide, Global-e is the chosen partner of hundreds of global retailers and brands, including Hugo Boss, Marc Jacobs, Etam, M&S, Montblanc, Forever 21, Versace, Iconic and more.. 

 

As Global-e continues to expand, we are looking for an Office and Culture Co-ordinator who will be involved in managing the day-to-day running of the office, HR admin tasks, and employee cultural events. The ideal candidate will have strong organizational and interpersonal skills and the ability to work under pressure in a fast-paced environment. 

 

Responsibilities:

  • Managing the day-to-day office administration as needed, ensuring the office is organized, tidy, well-stocked and welcoming.
  • Handling all purchasing requests including sourcing, comparing, and managing all suppliers/vendors.
  • Partnering with Global-e’s global IT team, overseeing all equipment and inventory needs in the UK and Europe.
  • Working closely with the Finance team, managing the expense and invoice processing.
  • Managing all health and safety processes ensuring that the office is operating in accordance with regulations. 
  • Working closely with the HR team, taking initiative for employee social events. 
  • Assisting with employee onboarding and offboarding processes. 
  • Responsible for welcoming new joiners, and ensuring that their workspace and computer is ready for their first day of work. 
  • Providing proactive and efficient assistance to management and employees.
  • Liaising with our building manager to ensure any office issues are fixed promptly. 

Requirements

  • 3+ years prior experience as an Office Coordinator/Manager, in a fast-growing and agile business is a must.
  • Facilities coordination and office administration experience is required.
  • Ability to source and manage suppliers. 
  • Experience in working with Finance to process invoices.
  • Prior experience in organizing in-office and offsite employee events.
  • Excellent time management and organizational skills with a strong ability to multi-task and handle many projects simultaneously and independently.
  • Must be proactive and adaptable, with an eye for detail.
  • Excellent interpersonal and communication skills.
  • Must be able to work from the office Monday – Thursday

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