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Human Resource: Office Manager - UK

London, United Kingdom

Global-e is the world’s leading platform in enabling and accelerating global, direct-to-consumer cross-border ecommerce. Through our comprehensive end-to-end solutions, we enable retailers and brands to achieve significant global online growth. Founded in 2013 and operating from several offices worldwide, Global-e is the chosen partner of hundreds of global retailers and brands, including Hugo Boss, Marc Jacobs, Etam, M&S, Montblanc, Forever 21, Versace, Iconic and more..  

As Global-e continues to expand, we are looking for an Office Manager who will be involved in managing the day-to-day running of the office, HR admin tasks and employee welfare events. The ideal candidate will have strong organizational and interpersonal skills and the ability to work under pressure in a fast-paced environment.  

Responsibilities

  • Managing the day-to-day office administration as needed, ensuring the office is organized, well-stocked and welcoming. 
  • Handling all purchasing requests including sourcing, comparing, and managing all suppliers/vendors. 
  • Partnering with Global-e’s global IT team, overseeing all equipment and inventory needs in the UK and Europe. 
  • Expense and invoice processing. 
  • Working closely with management and employees, providing proactive and efficient assistance. 
  • Managing health and safety processes ensuring that the office is operating in accordance with regulations.  
  • Working closely with the HR team, taking responsibility for social events.  
  • Assisting with employee onboarding and offboarding processes.  
  • Responsible for welcoming new joiners, ensuring that their workspace and computer is ready for their first day of work.  
  • Liaising with our building manager to ensure any office issues are fixed promptly. 

Requirements

  1. 2+ years prior experience as an Office Coordinator/Manager, in a fast-growing and agile business. 
  2. Facilities coordination and office administration experience is required. 
  3. Prior experience in sourcing and managing suppliers.  
  4. Experience in invoicing. 
  5. Excellent time management and organizational skills with a strong ability to multi-task and handle many projects simultaneously. 
  6. Must be proactive and adaptable, with an eye for detail. 
  7. Excellent interpersonal and communication skills. 
  8. Must be able to work from the office full-time.

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